The way it's done traditionally in our environment is by email attachments. Still, many of our users can't seem to get away with it even that I've already introduced shared folders and mapped them directly to their desktops/laptops.
Just recently, a mandate from the upper management was given to project managers/members to make use of our MS-Project software in ensuring that projects are on-track and reported to the stakeholders, needless to say, in a manner that they have to be presented. So this "project-minded" people attended an MS-Project refresher course and collaborated on devising a system to make it work.
Moving straight to my part, the challenge for me is to ensure that these people working on their projects are "synchronized" at zero cost. I knew they had to make use of shared folders which are always available in our private network. But how is it when they are offsite with some means of internet access? One solution is via VPN which I already have in place, yet flexibility is an issue because it has its limitations.
And so I've thought of another solution that could complement that, a free online service called Dropbox.
In summary, Dropbox is an ingenious service that guarantees your files are "available anywhere" and can be accessed on multiple platforms be it on a desktop, laptop or mobile devices. I've been using it for a month or two now and it served me well in synchronizing my files among my devices, particularly to my android tablet.
Thing is, Dropbox is kinda personal as it seemed to be meant more for an individual use. When I first tried linking a shared folder to it, it did not allow. So to make it work in a corporate setup, one has to go through some work-around. Gladly I found this link which guided me (again, thanks to Google).
Now that it's working, I'm geared-up to deploy it among the project team members.Yay!
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| Dropbox as an Android App |
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